2014-01-08 Minutes

Post date: Jan 17, 2014 12:44:20 AM

Regular Meeting of the Pleasant Valley Recreation Association Board of Directors

January 8, 2014

Chantilly Bible Church

Board In Attendance - Doc King, James Zenyuh, Brent Anderson, Mary Ann Cox, Tom Dill, Angela Merino

Others In Attendance - Liz King

Board Not In Attendance - Ron Smith

Crystal Aquatics made the proposed changes to the management contract. Tom Dill made a motion to accept Crystal Aquatics's proposal for managing our pool. The motion was seconded by Brent Anderson and unanimously accepted.

Angela Merino presented the Treasurer Report. The are no material changes from December.

The Board discussed the 2014 dues structure and modifying the Dormancy Fee to be an Access Privilege. The Access Privilege would allow a family of up to four people the ability to use the pool on Memorial Day, July 4th and Labor Day plus four additional days of their choosing. If there were more than four people in the household, guest passes would be needed for the additional people on those seven days. For members, the Access Privilege would allow a member to remain a member in good standing as the dormancy fee has in previous years. The cost of the Access Privilege would be $150 if paid before April 15 and $250 if paid April 16 or beyond. A motion was presented by Mary Ann Cox to keep the 2013 pricing structure , modify the Dormancy Fee to an Access Privilege and increase the cost of guest passes to $5 per pass. The motion was seconded by Brent Anderson and unanimously accepted.

The Board briefly discussed the invoicing process. Invoices will be distributed in January and an invoice will be sent to all Pleasant Valley residents encouraging, at a minimum, paying the Access Privilege.

2014 Event Planning - Tabled to February.

Furniture Purchase - Not sure if furniture was ordered yet. Tabled to February.

Swim Team Tax ID - The Board is interested in Swim team's proposal to combine organizations but some questions remain. Mary Ann will contact our insurance agent to understand any insurance implications. James will do some research on the implications and difficulty in combining organizations based on our respective corporate structures.

In order to ease the payment of certain bills, Mary Ann will contact the bank and get a debit card for the Association's checking account.

Angela Merino presented an analysis of weekday pool attendance prior to the end of the school year. Pool attendance is virtually zero until approximately 3:00pm Monday - Friday. Additionally, schools generally do not let out until 2:30pm on those days. The Board will change the pool opening time from 1:00pm to 3:00pm, Monday - Friday until the end of the school with the exception of Memorial Day. Pool opening times will remain 11:00am after school is no longer in session.