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2014-02-12 Minutes

posted Jul 7, 2014, 10:44 AM by PVRA Secretary
Board Member in Attendance: Mary Ann Cox, Ron Smith, James Zenyuh, Doc King, Brent Anderson
Others in Attendance: Dan Bluntzer, Liz King, Becky Anderson
Board Members Absent: Tom Dill, Angela Merino

Brent Anderson will contact the cell tower company and ask them to attend the March Board meeting.

Mary Ann Cox presented a motion to spend $1000 in furniture purchases and repairs which was seconded by Ron Smith and with no opposition.  Ron will reach out to the furniture company to purchase 16 green resin chairs and rest rap two lounges.

Mary Ann Cox is developing a survey to be sent to the current membership to help generate ideas and drive priorities for the upcoming season.

The Board brainstormed the following mid and long term projects:

WISH LIST as of Feb 2014 
Improvement/Repair Item  Timeline  Estimated Cost  Notes 
no slip grip take for bathroom  future 
sport court paint (wall ball, piranha, games)  future  good for a service project 
Koala tables  2014  $300.00  girls bathroom only 
wall ball materials  future  not sure what this is 
basketball/pool type game (climbing wall)  future  $2,000.00 
lumber for pavillion  future 
resurface tennis court or repurpose  future 
repave parking lot  5 years  $20,000.00  Need to check Julie's quote and plan a set aside each year 
repair/replace fence  future  Need to see where repairs are needed 
install new fence gate between grassy area and diving board (request by the swim team)  future  $300.00  Swim team has backed off request 
pool cover  3 years  $10,000.00  Need to plan a set aside each year 
resurface main pool by 2016-2017  2016/2017  $23,000.00  check with Angela on last price 
pool motor and pump  2014/2015  $2,000.00  need to be ready to replace if needed 
volleyball court clean up w/gate and footwash  2014  $1,300.00  Scout project - Estimated $900 for Phase I and $400 for Phase 2 with Phase 2 being a patio area with chairs 




Covered by 2013 Grant 
light fixtures over vanity mens room 
umbrellas 
chairs 

The Board discussed March PVNC newsletter submissions to include:
  • Spring Clean-Up Weekends on April 26-27 and April 5-6
  • Ask for items for the PVNC yard sale
  • Repeat membership rates and discount announcement
James Zenyuh provided a membership update.  Several questions have come through about membership elgibility for family vs single memberships and comments about high costs for some membership categories.  Marketing campaigns were discussed and will include brochures distributed to Gate Post and East Gate neighborhoods based on costs, using the lawn signs within Pleasant Valley, business cards at Cub Run and potentially Craigs List.

The status of the Fairfax County grant was discussed.  Mary Ann will follow-up with a status report.  Ron Smith will look at the stands to determine which ones need to be replaced and recycling an old refrigerator.

Operations report - Nothing to report other than pool levels are still being lowered.

Brent Andserson presented a motion to move our Qucikbooks online for 3 users at the cost of $250 per year.  The motion was seconded by James and carried unanimously.

Brent Anderson made a motion to allow the swim team to pay $500 annually in order to use the pool’s tax ID.  The motion was seconded by James and carried unanimously. 
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